Done-For-You Subcontractor Sourcing and Outreach

ManagedOutreach is Tough Leaf's done-for-you sourcing and outreach service for pre-construction teams that need support finding and engaging qualified small and certified subcontractors — without adding internal workload.

Our experts handle subcontractor identification, verification, and outreach on your behalf, delivering qualified responses and defensible documentation so your team can focus on winning work.

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Expert-Led Outreach That Strengthens Every Bid

ManagedOutreach removes the administrative burden of sourcing and outreach by placing experienced Tough Leaf specialists directly into your pre-construction workflow. We manage the entire process — from identifying qualified subcontractors to coordinating outreach and documenting responses — delivering ready-to-use results your team can trust.

Sourcing & Matching

We identify and match qualified small and certified subcontractors aligned to your scopes, requirements, and project timelines.

Targeted Outreach & Follow-Up

Our team manages outreach and follow-ups to ensure opportunities reach the right firms and generate meaningful responses.

Response Management

We track responses, clarify interest, and surface qualified participants back to your team.

Reporting & Documentation

Every outreach effort is documented, creating a clear record to support bid submissions, good faith effort, and participation requirements.

Pre-Construction Teams Don’t Have Time to Do It All

Even with the right tools, sourcing and engaging qualified small and certified subcontractors takes time — time most pre-construction teams simply don't have. Internal teams are stretched across multiple pursuits, managing verification and outreach manually, often under tight deadlines. The result: response rates drop, and bids become less competitive than they should be.

Sourcing & Matching

Identifying the right subcontractors is resource-intensive.
Teams must research availability, confirm certifications, and determine fit across multiple scopes — often with limited internal capacity.

Outreach Ownership

Outreach lacks consistency without a dedicated owner.
When multiple people share responsibility, timing and messaging vary by project, and qualified small and certified firms don’t consistently receive the right opportunities.

Follow-Up & Response Management

Response rates drop when follow-up isn’t persistent.
Without time to chase responses, confirm intent, and keep momentum, bids come back late — or not at all — even from qualified firms.

Coordination & Documentation

Tracking activity across bids creates admin burden.
Outreach records, responses, and key details are scattered across inboxes and spreadsheets, making it hard to stay organized and prove what happened when deadlines hit.

Measurable Gains Without Adding Headcount

Significantly Higher Subcontractor Response Rates

Dedicated outreach ownership improves engagement from small and certified firms that are often missed through manual processes.

3.5× More Competitive Bids Received with Tough Leaf

Teams using ManagedOutreach consistently receive more qualified responses by pairing targeted sourcing with expert-led outreach and follow-up.

This would have taken us 2 people for a month - we received the necessary information from Tough Leaf in a week."

- Sachin Bhide, Senior Estimator, JRM Construction

Additional outcomes teams see with ManagedOutreach:

Reduced internal admin time for sourcing and outreach
Stronger, more compliant bid submissions
Improved participation outcomes
Faster turnaround under tight bid timelines

Part of the Tough Leaf Ecosystem

ManagedOutreach works seamlessly with Tough Leaf's platform and services, supporting teams that want expert help during pre-construction — without changing systems later. As projects move forward or portfolio needs expand, teams can extend into ClearComply for construction-phase compliance and ClearSpend for organization-wide spend visibility — all within the same ecosystem.

Powered by Accurate Certification Data

ManagedOutreach leverages Tough Leaf’s continuously updated certification database to ensure sourcing and outreach efforts are accurate, current, and aligned to project requirements.

400,000+ certified subcontractor records

Trade, region, and capacity insights

Built to support evolving owner and agency requirements

Built for Teams Doing the Work

What customers say after moving away from manual sourcing and outreach.

Finally, I don't have to spend hours looking through outdated databases!

Firas Safa

Procurement Manager, Restani

Tough Leaf made sure that the subs would at least meet our minimum requirements. The real value for us was knowing that Tough Leaf vetted the subs.

Jessica Rondash

Director of Business Operations & Performance

This would have taken us 2 people for a month - we received the necessary information from Tough Leaf in a week.

Sachin Bhide

Senior Estimator, JRM Construction

Tough Leaf demonstrated exceptional diligence and support throughout the process, which ultimately led to us being awarded the contract. They helped us navigate the qualification requirements, understand the project scope, and position ourselves effectively during the bidding process.

Lateef Belfor

Owner, Bonanza Contracting

We'd probably be taking money out of our own pockets to hire you to help us out.

Taylor Tiefenthaler

Estimator, Holt Construction

With other platforms, if you want more, you pay the premium as a subcontractor. They catch you. With Tough Leaf, it's intentional - here are the projects you can do, in your area, and we'll connect you.

Bernardo Flores

President, Quality Wet Paint

Win More Bids Without Adding More Work

Dedicated support to engage qualified small and certified subcontractors, increase response rates, and keep bid activity organized.

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